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Contest Rules

Contest Rules

  1. This contest is open to any hay or baleage producer from Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, Oklahoma (east of I-35), South Carolina, Tennessee, Texas (east of I-35), or Virginia, but entries must be submitted by the farm where the forage was grown. Because of climatic conditions that differ west of Interstate-35, all samples must originate from fields located east of I-35.
  2. Hay/baleage sample, entry form, and analysis & entry fees ($22 in total) must be received by the UGA Feed and Environmental Water Laboratory by Thursday, September 19. The fee for participation in the contest includes the “F2 test: standard NIRS testing + nitrate testing” with a fee of $20 plus an entry fee of $2 per sample. THE CONTEST ENTRY FORM MUST BE SUBMITTED WITH THE SAMPLE.
  3. A COMPLETED CONTEST ENTRY FORM MUST BE SUBMITTED BY THE AGENT. This form requires the signature of your County or Regional Extension Agent. By signing the entry form, the Agent certifies that the producer has met all contest rules/requirements. Agents must assign an entry number by state and county on the entry form. This code will be used as the sample ID for analysis and for judging (ex. FL – Jackson Co- 12). The Agent also must ensure that all fields on the form are filled out correctly.
  4. Lab analysis samples must be taken from a single lot of hay and from a minimum of 5-10 randomly sampled square or round bales. A lot is defined as forage taken from the same farm, field, and cut under uniform conditions within a 48-hour time period. Analysis results should be available to the producer and county agent within 7-10 days after submission. For guidance on appropriate hay sampling technique, consult the National Forage Testing Association’s guide entitled: “Recommended Principles for Proper Hay Sampling.” Submit core samples for testing in a pint or quart sized zip-type bag labeled with Sample ID as described above.
  5. A portion of the hay should be collected for display purposes when the sample is collected. Display samples should be collected in a 1 or 2-gallon zip-type bag labeled with the Sample ID as described above. No baleage display sample is required due to storage issues. Display samples may be stored in county offices until October 2019. AGENTS: be sure you keep a copy of the entry form with the display sample. Contest winners will be notified in early October and the display sample will be requested. DO NOT SEND DISPLAY SAMPLES TO THE UGA-FEW LAB or to the State Forage Extension Specialist. Contest winners who cannot provide a display sample from the lot that was entered will be disqualified.
  6. Forage samples must be taken from fields with a minimum maturity or re-growth of at least 25 days to ensure fair competition. Hay from fields with less than 25 days of growth will be disqualified.
  7. Forage samples for analysis and contest entry must be collected using a hay probe type recommended by the National Forage Testing Association. For more, see: http://www.foragetesting.org/index.php?page=hay_probes.
  8. Forage samples with nitrate levels over 5000 parts per million (ppm) on a dry matter basis will be disqualified.
  9. Dry hay samples with over 18% moisture will be disqualified. Hay that has been treated with a hay preservative will be allowed within the crop species’ appropriate dry hay category, as long as the checkbox on the contest submission form indicates the hay preservative treatment and the moisture does not exceed levels where hay preservative treatment is expected to be effective (i.e., equal to or less than 25.0% moisture). Dry hay must have been dried in the field. The hay must not have been dried in a barn (e.g., forced air, fans, etc.). Baleage samples must be between 40 and 65% moisture (35-60% DM).
  10. A representative of all winning farms (farm owner, manager, family member, County Extension Agent, or designee) must be present at the award ceremony to receive the award and prize or they will be disqualified. Grand Prize winners (equipment winners) are ineligible for the overall win for the next 3 years.
  11. Each farm to be recognized for a top 3 category ranking or will receive one free admission pass to the Sunbelt Ag Expo.
  12. Contestants who place within the top 3 RFQ scores will only be eligible for the highest placement. Contestants may not claim numerous places within a category (e.g., Farm A has the 1st place RFQ score and their scores on other entries would take 2nd and/or 3rd place, but they will only receive the 1st placement with the remaining places going down the RFQ score list).
  13. The SE Hay Contest form is the ONLY form that must be submitted. However, it MUST accompany the sample being entered along with a check for $22. If the form and sample do not arrive together, this sample will not qualify for entry into the contest. If the lab had previously tested forage that was not submitted officially with an SE Hay Contest form and one wishes to enter this forage in the contest, they must submit another sample to the lab accompanied by the SE Hay Contest form and the fee.
  14. To qualify for entry to the SE Hay Contest, the producer and submitting Extension Agent must complete the Contest Entry Form. This form, along with a $22 check ($20 for the testing fee plus $2 for Hay Contest entry fee) made payable to UGA FEW Lab, MUST BE SUBMITTED SIMULTANEOUSLY to:

     Southeastern Hay Contest
    Feed and Environmental Water Lab (FEW)
    2300 College Station Road
    Athens, Georgia 30602-4356

     All Entries Must Be Received by the FEW Lab by:
    5 p.m. on Thursday September 19, 2019.

    Additional Notes: The SE Hay Contest entry form is the ONLY form that must be submitted. However, it MUST accompany the sample being entered along with a check for $22. If the form and sample do not arrive together, this sample will not qualify for entry into the contest. If the lab had previously tested forage that was not submitted officially with an SE Hay Contest form and one wishes to enter this forage in the contest, they must submit another sample to the lab accompanied by the SE Hay Contest form and the fee.